Pre-marketplace pilot
Booking Planner is running in pilot tenancies inside JFDI customers today, with the full Free, Standard, and Enterprise feature surface available to evaluators. The Microsoft Marketplace listing is the last commercial step before paid tiers light up. This page tracks what’s in the pilot build, what’s about to be gated, and what’s queued behind the marketplace launch.
In the pilot build
Every page on this site describes a feature that pilot customers can use today. The headlines:
- Interactive floor plans with real-time availability (green / red / blue / grey).
- Three time slots (Morning 9-1, Afternoon 1-5, Full Day 9-5) and a 3-month advance booking window.
- List view alternative for users who prefer structured data over a visual plan.
- Meeting room and hot-desk booking in a single interface.
- Multi-location support with filters for building, floor, and room type.
- Bookmarkable URLs for every floor and room.
- Calendar integration:
.icsdownload on every booking; automatic Outlook event creation on Standard. - QR check-in for desks, driving trustworthy utilisation data.
- Services Module (Catering, AV) bundled with meeting room bookings, with status tracking.
- Role-based permissions (Assistant, Reception) backed by Azure AD security groups.
- On-behalf bookings with Group Calendar Integration routing into a shared M365 Group or Shared Mailbox calendar.
- Visitor Management foundation: data models, services layer, and SharePoint list structure for external, internal, and contractor visitors.
- Admin panel with utilisation metrics, floor-plan drawing tools (polygons), drag-and-drop desk editor, and booking rules.
- Surfaces: SharePoint pages, Microsoft Teams tabs, Outlook web and desktop, Microsoft 365 home.
Tier gating, before and after launch
Today’s pilot tenancies see every feature regardless of tier. When the marketplace listing goes live, the licence check starts honouring the Free / Standard / Enterprise lines drawn on the pricing page. Pilots that convert to Standard or Enterprise inside the trial window get the goodwill 30-day extension on their first billing period.
On the build queue, in customer-priority order
These are the most-requested items, in roughly the order they keep coming up. Public so customers can see what’s in flight and tell us when something they need isn’t on the list.
Microsoft Marketplace listing
Final commercial step before paid tiers are live. Pricing for Standard and Enterprise confirmed at the same time. The 30-day Enterprise trial drops automatically on every fresh install once the listing is live.
Recurring bookings
Book the same desk every Tuesday and Wednesday for the rest of the quarter, in one action. Cancel the recurrence with one action. Frequent customer ask; coming in the v2 wave.
Two-way Outlook calendar sync
Today the sync is one-way (a booking creates an Outlook event). Two-way sync (Outlook event changes flowing back to the SharePoint booking) is in the v2 plan, alongside expanded Outlook plugin features (room photos, filtering, guest pre-registration inside Outlook).
Visitor Management UI completion
The data and services foundation is built today. The reception kiosk for streamlined check-in, the host dashboard showing expected visitors, the auto-registration from Outlook calendar invites with welcome emails, and the QR-code-based touchless arrival flow ship progressively alongside the Marketplace listing.
Auto-visitor registration from Outlook
External attendees on Outlook calendar invites automatically extracted via Microsoft Graph and pre-registered in the visitor management system. Welcome emails generated with arrival details and meeting room location. Issue tracked as Must-Have for Phase 2.
Car-park bay booking surface
Several pilots model car-park bays as “rooms with a single seat”, which works. A dedicated car-park surface with bay-specific rules (electric charging, accessible bays, monthly versus daily) is on the v2 candidate list if customer demand confirms it.
Have a request not on this list? Contact us and tell us what would help. Customer requests are how this list gets re-ordered.
Ready to put your office on a floor plan?
Booking Planner is coming to the Microsoft commercial marketplace. Pilot today with the full Enterprise surface; install on your tenant when the listing goes live.